A MedicalVirtual assistant working as your virtual medical scribe documents the visit while it happens, so charts close before you leave the building instead of after dinner. Based in Latin America and working your time zone directly, a full 9 to 5 on your clock, with prior experience documenting for US practices and HIPAA training completed before kick-off.
Ready for your practice
Verified Medical Scribe 4+ years of experience
Luis is a dedicated medical doctor from Honduras with a strong foundation in patient evaluation, diagnosis, and treatment planning. He has extensive experience in medical documentation and EMR management, gained through roles as a medical scribe and virtual medical assistant. Luis is known for.
View ProfileThe role, explained
A virtual medical scribe prepares visit documentation from clinician-directed information, working remotely in your EHR. The treating clinician reviews and signs the completed note.
Best suited to: Clinicians with documentation backlogs who need support preparing structured notes and organizing chart information.
Verified Medical Scribe | 4+ years of experience
Luis is a dedicated medical doctor from Honduras with a strong foundation in patient evaluation, diagnosis, and treatment planning. He has extensive experience in medical documentation and EMR management, gained through roles as a medical scribe and virtual medical assistant. Luis is known for.
Verified Clinical Practice | 3+ years of experience
Danya is a dedicated medical professional with a strong foundation in both practical and theoretical aspects of healthcare. With a background in medical assistance, translation, and report editing, she has honed her skills in patient management and communication. Her experience spans clinical.
Verified Wound Care Coordinator | 5+ years of experience
Jessika is a dedicated Medical Virtual Assistant and General Physician with a strong focus on enhancing healthcare efficiency through virtual solutions. With expertise in medical coding, patient care coordination, and clinical data management, she excels in supporting medical practices by.
Verified Medical Scribe and Administrative Assistant | 8+ years of experience
Lucyana is a trilingual professional with over 6 years of experience in healthcare, technology, and education. She is a former dentist pursuing a medical degree, skilled in EMR/EHR management, medical scribing, and patient communication. She excels in cross-functional collaboration, AI training.
Verified General Practitioner | 6+ years of experience
Claudia is a bilingual general practitioner with a robust medical background and experience in interpreting across various sectors. She is dedicated to providing comprehensive and quality care, emphasizing empathy, cultural respect, and confidentiality. Claudia is adept at managing emergencies.
Verified Camila is an experienced virtual medical scribe who prepares accurate encounter documentation, updates charts in real time and helps providers close notes promptly without carrying administrative work into the evening.
Ambient documentation tools have improved quickly and they suit some practices well. Where they struggle is everything around the note: chasing a missing result, queueing a referral, fixing the chart when the visit does not follow the template. A scribe handles the documentation and the loose ends, and can take on other admin work between patients.
Documentation time is the clearest driver of clinician burnout, and it is unbilled. A scribe gives that time back and often lets a provider add appointments to the day, which pays for the role several times over. The practical argument is simpler still: the note is finished when the patient leaves.
Medical Virtual Receptionist
Medical Virtual Receptionist
Virtual Billing & Revenue Cycle Support
Your scribe works your time zone, a full 9 to 5 on your clock, so they are live in the room for every session.
HIPAA training before kick-off, annual refreshers, background checks and a signed BAA.
Only scribes who have documented for US practices reach your shortlist.
From $1,900 a month full-time. No recruitment or placement fee.
Documentation is the work that follows clinicians home. A scribe joins the visit remotely, builds the note in real time, and hands you a chart to review rather than one to write from scratch.
Medical Virtual Receptionists are healthcare professionals who support medical practitioners by managing patient communications, scheduling appointments, and handling administrative tasks. They are vital in ensuring that medical offices run efficiently and provide excellent patient care.
Medical Virtual Receptionists may have backgrounds in healthcare or administration. While a degree in healthcare is beneficial, it is not mandatory; experience in a medical setting is often sufficient.
Ask for experience relevant to your specialty and workflow, including the types of encounters documented, common note formats and the EMRs used in prior US healthcare roles.
Strong scribes use structured templates, listen for clinically relevant details, flag uncertainties rather than guessing and complete a final review before sending notes to the provider.
Agree on a measurable turnaround standard. For live or recorded encounters, candidates should explain how they keep documentation current while handling corrections and provider feedback.
A short call to map your visit volume, specialty, EMR and the clinic sessions you want covered.
A placement specialist matches scribes who have documented in your specialty and your software, then sends a shortlist worth reading.
You meet the candidates and make the hire yourself. We handle the in-country contract, payroll and compliance.
Your scribe starts with HIPAA training complete and a signed BAA in place, shadowing your first sessions before documenting live.
Your practice needs clear answers about privacy, responsibility and insurance. MedicalVirtual maintains five business insurance policies alongside our HIPAA training, security procedures and Business Associate Agreements.
Ask for our certificate of insurance and BAA before your assistant starts.
Request our certificate & BAA →$2 million
Aggregate policy limit
$2 million
Aggregate policy limit
$2 million
Aggregate policy limit
$1 million
Aggregate policy limit
Coverage maintained
Certificate and policy limits available on request
Coverage is subject to policy terms, conditions, exclusions and applicable limits.
From task to handoff
Start with a defined queue, an approved process and a named reviewer. These examples help you decide what to delegate and what a completed task should contain.
| Workstream | Remote support | Expected handoff |
|---|---|---|
| Chart preparation | Review the permitted chart sections and organize the information your clinician requests. | A prepared encounter workspace with missing information flagged. |
| Visit documentation | Draft the history and other note sections from the clinician’s dictation or approved encounter workflow. | A draft note clearly awaiting clinician review. |
| Review and handoff | Flag unclear terms, reconcile requested corrections and route the draft to its authorizing clinician. | A review queue with outstanding questions recorded. |
Where responsibility stays: A scribe does not diagnose, independently choose treatment, prescribe or sign the clinician’s note. Confirm consent and any recording rules before using audio or video.
Plan your budget
MedicalVirtual staffing starts at $10 per hour. The agreed rate depends on the role, experience and schedule. Direct hire and built-team engagements are quoted separately.
| Hours budgeted per week | Weekly at $10/hour | Average month at $10/hour |
|---|---|---|
| 20 hours | $200 | About $867 |
| 40 hours | $400 | About $1,733 |
Illustrative calculations, not package quotes: hourly rate × weekly hours × 52 ÷ 12. Actual invoices follow your agreed rate, billable hours and contract. Availability and minimum schedules are confirmed when quoted. Include any additional software seats or practice-side costs in your budget.
See staffing, direct hire and team pricing →Your EHR note templates, specialty vocabulary and approved communication or dictation tools. Verify a candidate’s actual experience with your EHR rather than assuming familiarity with every platform.
Use individual accounts and permissions appropriate to the work. Your practice approves access, provides its procedures and names the person who handles exceptions.
Track draft turnaround, clinician correction rate and unsigned-note backlog. Define what counts as a complete draft before measuring throughput.
Agree the definitions and review a sample of completed work during onboarding. Set targets from your own baseline; results depend on workload, staffing and practice processes.
Ready for the first working day
Matching and onboarding time depend on the specialty, candidate availability and your access setup. Agree a realistic start date after the role is scoped.
HIPAA training alone does not establish compliance. Contracts, administrative procedures and technical safeguards must work together. Read the HHS guidance on business associates and HIPAA Security Rule safeguards.
Discuss your practice’s workload →
